Frequently Asked Questions

The Basics

Q:  What is the rental fee and what's included in the price?

Rental fees for Hickory Hills Lodge are as follow: 

Monday - Thursday - $1,500    

Friday or Saturday - $3,500

Sunday - $2,500

*If Sunday falls on a holiday weekend, then the cost is $3,500. 

To inquire or initiate the rental process please download our rental packet following this link here.  

      The rental fee includes both the indoor and outdoor venue space, existing furniture, restrooms, prep kitchen space, and a moveable, wooden wedding arbor. The outside space also features two firepits with available wood. There is no additional charge for the ceremony. 


Q:  How much is the deposit, when is it due, and is it refundable? 

 The first installment and nonrefundable deposit consists of 50% of the rental rate, a $500 security fee, and set-up and/or tear down fees, if any. The contract will not be approved until the deposit is received. 


Q:  How many people can the Lodge accommodate?  

The Lodge can accommodate up to 138 people for an indoor event, and 325 people for an outdoor event.  


Q:  What are the dimensions of the Lodge spaces? 

 The main indoor space is 50 ft. long by 40 ft. wide. The area available to be tented in the outdoor space is 100 ft. long by 40 ft. wide. 


Q:  How many hours does the rental fee include?

 You and any vendors may access the space as early as 10 am on the day of the event. All events must conclude on or before 10 pm that same day. At 10 pm or upon the conclusion of the event, ninety (90) additional minutes will be allotted for teardown and clean-up purposes. 


Q:  What is the cancellation policy?

Reservation cancellations should be made as early as possible to enable the use of Hickory Hills by others. Reservation cancellations made prior to 60 days of event date will receive the Security Fee refund of $500.00 and remaining rental rates paid to date. Reservation cancellations made less than 60 days of event date will receive only the Security Fee refund of $500.00. 


Q:  What form of payment do you accept?

All payments can be paid by check or credit cards; other types of payment will not be accepted. 


Q:  Can I have a ceremony here, too? Is there an additional cost? 

You may have your ceremony here, and there is no additional cost. A moveable, wooden wedding arbor is also available for your use. 


Q:  Will other events be happening at the venue on the day?

 You will have exclusive use of the Lodge indoor space as well as any outdoor tented space. However, Hickory Hills is a city park, and others may be walking, hiking, or playing disc golf in the outlying areas of the park. 

Q: Can I plan my event for any time of the year?

Because Hickory Hills operates as a ski hill during the winter months, the Lodge is only available for rentals from April 1 through October 31. 


Food and Beverages

Q: Do you have an in-house caterer or a list of preferred caterers, or do I need to provide my own?

 We do not have an in-house caterer. You are welcome to choose from our preferred vendors list, or you may bring in a caterer of your choice. 


Q:  If I hire my own caterer, is there a kitchen available for them?

 A commercial kitchen is available; however, caterers must pre-cook all meals offsite but are allowed to use the kitchen for prep. 


Q:  Are tables, linens, chairs, plates, silverware, and glassware provided, or will I have to rent them? 

The existing tables and benches in the Lodge are included with the venue but are not for outdoor use. You or your caterer must provide linens, plates, silverware, glassware, etc. or any outdoor tents, tables, or chairs. 


Q:  Can we bring our own wine, beer, or champagne? What about hard liquor? 

You may bring in your own alcoholic beverages; however, you must provide your own licensed server. The City of Traverse City is not a provider of any alcoholic beverages on behalf of Hickory Hills. 

Decorations and Rentals

Q:  Are we allowed to bring in our own decorations? 

Yes, you may bring in your own decorations; however, you may not use the following: uncontained candles, helium balloons, or confetti. Also, no nails, pins, tacks, staples, glue or tape on the walls, floors, windows, or the ceiling. 


Q:  Do you have any inventory or decorations we can borrow? 

Other than the moveable, wooden wedding arbor, Hickory Hills has no other inventory available. 


Q:  Can I move things around or do I have to leave everything as is? 

 Indoor tables and benches may be arranged to your liking; however, no indoor tables or benches can be moved outdoors. 

Do you provide an outdoor tent?

No. You must rent your own outdoor tent.

What are other restrictions for the outdoor space?

No uncontained candles, confetti, sparklers, or fireworks. Please be aware that Garfield Township has a noise ordinance.

Q: Do you have signage or other aids to direct guests to my event?

The only signage we provide indicates that a private party is taking place.

Q: Do you provide heaters and/or umbrellas for the outdoor spaces?

We do not provide heaters or umbrellas but we do have a covered patio area outdoors.

Staffing and Vendors

Q: Can I hire my own vendors or is there a preferred vendor list we need to stick to? 

You may hire vendors of your choice. We also provide a preferred vendors list.

Q: Do you offer on-site coordination? What services are included? 

No; however, a City staff member will be onsite for emergency purposes.

Q: Can the venue accommodate a DJ or a live band?

Yes; however, it's up to your DJ or live band to adhere to the Garfield Township noise ordinance, whether inside or outside.

Q: Do you have a dedicated dance floor?

We do not have a permanent dance floor; however, you may rent one from a reputable source.

Q: What time can my vendors start setting up on the day of the wedding?

Vendors may access the site starting at 10 am on the day of the event.


Q: Do you have a sound system and/or microphone for speeches? 

Hickory Hills does not provide a sound system or microphone. 

Q: Is there parking on site? 

The Lodge parking lot can accommodate 182 vehicles.

Q: How many restrooms are there? 

There are three restrooms available.

Q: What are the nearest hotels to the venue? 

The Lodge at Hickory Hills is located just 2 miles from downtown Traverse City. A variety of accommodation types can be found close to Hickory Hills. 

Q: Is the site accessible for people with disabilities? 

The Lodge and restrooms are ADA accessible. 

Q: Are there designated smoking areas?

Smoking inside the Hickory Hills Lodge or anywhere on the park property is strictly prohibited.

Q: Is there a secure area to store wedding gifts? 

You're responsible for securing your own valuables.

Q: Where can we take photographs? 

The Lodge offers plenty of picturesque areas for staging photographs both indoors and outside on the park grounds.

Q: Are pets allowed? 

Only certified aid animals or service animals are allowed in the Lodge indoor space. Leashed pets are allowed in the outdoor space. You are responsible for picking up after your pets. 

Q: Are there any other restrictions? 

The use of the indoor fireplace is prohibited. However, you may use one or both of the outdoor firepits. Wood is provided.

Did You Know? 

The Lodge is home to the Hickory Hills Ski Area. During the winter, the great outdoors is taken over by thousands of skiers as they come to experience a total of 16 runs of various skill levels, including a terrain park and beginner slope that utilizes a conveyor lift. Over the years, Hickory Hills has incorporated trails for cross country enthusiasts and disc golf courses. Hickory Hills has 5+ kilometers of beginner to advanced cross country ski trails as well as a 1k lighted loop for night skiing. The resort is home to two eighteen-hole disc golf course layouts, with several running along the slopes.